A specialist residential and private client law firm from Chelsea contacted Legastat looking for an archiving solution for their property documents. They requested a solution that would enable them easy access to the documents, logical organisation of each property for quick retrieval, without spending money on dedicated additional software.
We recommended scanning all the documents and creating an e-bible that could be viewed using a free version of Adobe Reader.
We created an index of all the individual documents; we grouped them by the property address, and ordered them chronologically. Each document was scanned with the appropriate title: Counterpart Lease, Deed of Variance, Licence to Let, etc. The documents contained many signed documents that could not be taken apart, colour or black & white plans or bound documents.
We supplied the firm with a DVD containing all the scanned documents. Once inserted in the computer, the Index of properties would open automatically. This will allow the client to:
- Choose the address needed
- See a list of all the documents associated with that address
- View the document required
- Send the relevant document to the client via email
