Scanning & indexing


View Why would I consider scanning my hardcopy material?

Why would I consider scanning my hardcopy material?

Our customers ask us to scan hardcopy for a number of reasons. Often it is for an eDisclosure project and will include coding with fields of metadata to help with searching and filtering. Other uses are looking to archiving documents to free up space, create an eBundle or simply facilitate remote working and collaboration.

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View What does coding or indexing of scanned documents mean?

What does coding or indexing of scanned documents mean?

Typically for a disclosure project, you may want to add information to your scanned images, enabling you to filter the documents quickly. This involves adding fields such as the date, title, author or recipient of a document. This is a manual process and can be time-consuming but it is essential when searching and categorising the…

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View I have heard the term OCR used a lot, what is it and do I need it?

I have heard the term OCR used a lot, what is it and do I need it?

Simply, OCR or Optical Character Recognition is a process of converting scanned images into searchable text. It is an essential component of getting maximum value from your scanned material. Providing that the original documents are in good condition, completeness and accuracy should be close to 100% in most cases.

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View What is unitisation?

What is unitisation?

Unitisation is the process of splitting scanned images into individual documents. A lever arch file may contain 350 pages, but they would be formed by 100 individual documents. For a disclosure process, accurate unitisation is critical for making sure the correct material is disclosed.

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View How secure are your legal scanning and indexing services? Will my material be safe in your hands?

How secure are your legal scanning and indexing services? Will my material be safe in your hands?

Yes, absolutely. Information security is paramount to our services. We are Cyber Essentials Plus and ISO27001:2013 accredited and have worked on high profile and sensitive projects for high profile clients and UK Government for over 10 years. We are happy to answer any specific questions that you may have, so please do get in touch…

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View Can you scan old, fragile material without damaging it further?

Can you scan old, fragile material without damaging it further?

Legastat has extensive experience of working with very old and fragile material. We have been processing very large volumes of documents for various historic enquiries. Our technology and experience ensure that fragile material is treated sensitively and images are optimised for increased readability.

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View How do you ensure every page is captured accurately?

How do you ensure every page is captured accurately?

All scanning projects are subject to a 100% page-by-page QC checks where the original document is compared to the captured image. Images are adjusted or, where necessary, rescanned to ensure that the image quality and OCR accuracy are optimised.

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View Is the coding and indexing also subject to checks for quality and consistency?

Is the coding and indexing also subject to checks for quality and consistency?

Legastat has a comprehensive multi-stage process for checking the accuracy and consistency of the coding. This ensures that naming conventions, date formats, company names etc., are all recorded consistently and add maximum value to the final digital asset that is being created.

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View Can you scan my material faster and more accurately than we could in the office?

Can you scan my material faster and more accurately than we could in the office?

We are confident that we can, yes! Legastat has invested in state of the art scanning hardware and software that provides us with unrivalled capacity (> 6,000 pagers per hour), image output of the highest quality and a team that has decades of legal scanning experience.

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